4 Ways to Tell It’s Time to Upgrade Your HRIS


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If your business is still operating with massive paper file cabinets stuffed and cluttered with HR documents, it might be time for you to switch to an HRIS. Human Resource Information Systems (HRIS) is technology software that can handle all HR related functions such as payroll, accounting and employee management all in one system. This can save your business much more time than traditional methods of sorting, filing, searching and processing everything HR-related manually. Below are 4 other ways to tell whether it’s time to upgrade to HRIS. 

You’re Not on the Cloud

One of the most common excuses companies use for not benign on the cloud is for security reasons. But the truth of the matter is that cloud platforms these days have some of the strongest security measures, and much better than most businesses would be able to implement themselves. Providers also continuously update and improve platforms on a regular basis so you’ll always have the latest version and security updates. Next to security, there are several other benefits to the cloud such as: 

Cost - Software-as-a-Service (SaaS) often has a lower cost of ownership compared to purchasing and maintaining your own software. Also, a cloud based system doesn’t require maintenance, you’ll automatically receive updates. 

Scalability  - Cloud systems can grow along with your company. 

Access - Anyone that has access to your cloud system doesn’t have to be onsite to login, which makes accommodating remote employees and flex work more easy. 

Your Technology isn’t Sophisticated Enough for Analytics

Analytics has become a huge part of business operations. Through the right data combined with intelligent analysis, you can get a wealth of information about current employees, candidates, and processes. By being able to track these metrics, you can cut costs and improve efficiency to keep employees engaged and productive. Data is the fuel that powers technology, and without it, you don’t have the opportunity to implement transformative technology that can benefit your business and workers. 

Your Technology Doesn’t Support Your HR Strategy

If you’re still stuck using old technology, your strategy isn’t going to be able to improve. In terms of HR, having technology that supports your HR strategy is vital for better employee engagement, efficient learning and stronger employee performance. If your HR department is still operating with offline records and outdated tools, you’re not going to be able to keep up with necessary HR strategy improvements. For better convincing, take a look at some of the up-and-coming HR tech tools you could have from an HRIS: 

  • Mobile career sites and applications
  • Employee experience platforms
  • Interview chatbots
  • Automated candidate screening

Your Not Getting any Value from Your HR

If your HR department is more of a cost center rather than adding value to your business, it might be time to make the switch to HRIS. by providing insights that improve decision-making, employee morale, engagement and retention, HR has the power to reduce costs and improve your bottom line. But in order to get those results, you need to have the technology to collect that data for you to make changes. HRIS does just that. 

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